Office & Business Moves Guide
Moving an office or business requires careful planning to minimize disruption. This guide will help you execute a successful commercial relocation with minimal downtime.
Planning Timeline
3-6 Months Before
- Form a moving committee or assign a project manager
- Create detailed moving budget
- Research and get quotes from commercial removal companies
- Plan IT infrastructure relocation
- Notify employees and stakeholders
1-3 Months Before
- Book removal company and confirm dates
- Plan new office layout and space allocation
- Arrange IT and telecoms installation at new location
- Update business address with all relevant parties
- Plan employee communication and training
Key Considerations
IT & Technology
- Backup all data before moving
- Plan server and network relocation
- Coordinate with IT providers
- Test systems at new location
Minimize Downtime
- Plan move for weekend or after hours
- Consider phased moves for large offices
- Have remote working options ready
- Communicate clearly with clients
Legal & Compliance
- Update business registration address
- Notify HMRC and Companies House
- Update insurance policies
- Review lease agreements
Communication
- Update website and marketing materials
- Notify suppliers and clients
- Update Google Business listing
- Set up mail forwarding
Choosing a Commercial Removal Company
- Experience: Look for companies with commercial moving experience
- Insurance: Ensure adequate coverage for business equipment
- Flexibility: Can they work outside business hours?
- References: Ask for references from other businesses
- Specialist services: IT relocation, secure document handling
- Project management: Do they provide a dedicated project manager?
Important Reminders
- Plan for longer than you think - commercial moves often take longer
- Have a contingency plan for critical operations
- Ensure data security during IT relocation
- Keep employees informed throughout the process
- Test all systems thoroughly before resuming operations